Travel Protection Plan

Academic Expeditions / Discovery Expeditions offers a company sponsored cancellation policy and affiliated refund policy directly determined by the number of days prior to trip departure that our finance office receives written notice of cancellation. Over 120 days we retain $100, 119-61 days we retain 25% of trip price, 60-31 days we retain 50% of trip price, and 30 days or less we retain 100% of trip price. This policy is found under our terms and conditions in your Registration and Group Travel Agreement.

Standard TripMate Insurance is included in the trip price for all citizens of the United States and Canada, and offers coverage based on specific occurrences of medical, legal, financial and travel events, and refunds 100% of monies paid to date less premiums. For trips departing 2021 and beyond, Cancel for any reason insurance (CFAR) is also included in the trip price and allows travelers to cancel, no questions asked, up to 48 hours prior to departure date and receive 75% of any remaining trip costs that were not refunded by Academic Expeditions or Discovery Expeditions in the above cancellation terms. (Note, the CFAR option is not currently available for residents of New York.)

The insurance benefits are underwritten by United States Fire Insurance Company, Eatontown, NJ. Non-insurance related services are provided by One Call 24 Hour Assistance Services and Global Xpi and are not underwritten by United States Fire Insurance Company. Benefits are administered by: Trip Mate, Inc. (in CA & UT, dba Trip Mate Insurance Agency) 9225 Ward Parkway, Suite 200, Kansas City, MO 64114, 1-800-888-7292.

To learn more about the specifics of how each traveler may be protected, follow this link: Travel Protection Plan

If you have additional questions, you may contact us via phone at 917-608-4177 or email our Director of Finance, Kara Williams, at to learn more.